Update: Last year’s Lists updates disussed below are now coming to Lists in Team sites, Lists PWA and Teams.
TL;DR:
This update hopes to improve the overall performance of Microsoft Lists and introduces new features including: the ability to add ratings to any list, drag and/or paste images directly into a list, see who is collaborating with you in real-time, switch views by clicking tabs, view date/time values in your preferred date settings and time zone, and more. Due late July to late September 2023.
Details:
1. Performance: Lists in a browser and in Teams will load in half the time
2. See who is collaborating with you in real-time. Next to presence icons, you’ll also see icons for filtering and grouping by those collaborators:
3. Custom views to be arranged as tabs at the top of the screen:
4. Use the new forms experience built right inside Microsoft Lists to collect information. Add custom logos, names, descriptions, and user-friendly questions instead of column names:
5. Easily add a Rating column to a list:
6. Paste or drag and drop images:
7. Date and time columns to respect the region settings on your local machine.
Availability:
Due in Lists late July to late September 2023.
Due in Lists in Team sites, Lists PWA and Teams Late February to late June 2024.
Some of the above features will finally roll out from September to late October 2024, as mentioned in MC891238.
Source, related links, and references:
MC600726 and MC709979 (above updates coming to Lists in Team sites, Lists PWA and Teams).
Microsoft 365 Roadmap ID 124867.
Read more (source of images): Microsoft Lists: Easier, Better, Faster, Stronger – Microsoft Community Hub.
Read more about Microsoft Lists Becomes a Progressive Web App Using Project Nucleus Technology — Redmondmag.com.
Read more about PWAs in general: Overview of Progressive Web Apps (PWAs) – Microsoft Edge Development | Microsoft Learn.
For the Admins:
Microsoft (via admin Centre): “These improvements will reach all Lists, except those that have been configured with the following features:
- SharePoint Framework extensions
- PowerApps forms
- Approvals
- The Playlist template
Lists that are using these features will not receive the new user experience with this feature rollout. Future rollouts will bring support for Lists that are using these features.
Lists with the new experience will always open inside the Lists app, whether those lists are opened from Lists Home, a sharing link, a direct link, or a link in SharePoint navigation. This means SharePoint site elements like the header and left navigation will not be shown on initial load. There are two ways to show these site elements in a List:
- Users can click the “Open in Site” button in the upper right corner of the list. This causes the List to reload inside the parent SharePoint site with those site elements visible on the page.
- Admins can set a property on a site collection to make all lists in that site collection always load with the site elements intact. This property is called ListsShowHeaderAndNavigation. This an example PowerShell cmdlet that will set this property for a site given its URL: Set-SPOSite -Identity https://contoso.sharepoint.com/sites/site1 -ListsShowHeaderAndNavigation $true
When this change rolls out, there is one workaround to be aware of. Gallery views that have a Group By specified will be displayed in list mode. This is because of an issue where gallery views and group by are mutually exclusive. To get gallery mode back inside this view, remove the Group By. This issue will be resolved in August and you will no longer need this workaround to see gallery cards properly.”
Page originally published:
8th July 2023 and kept up to date.
