Short version:
“All” List Update on Office.com: Helps you quickly find, work on, and collaborate on the files or content that matters most to you. “Recent”, “Shared with Me”, “Pinned”, and “Discover” have been updated to become the “All” files . This feature is available now.
Details:
The document list on Office.com has been updated from being organised by: “Recent”, “Shared with Me”, “Pinned”, and “Discover”.
These are being updated to become the “All” files list which combines these tabs into a more comprehensive list of your files and content, the screen still provides pivots for “My recent” files, “Shared” files, and content you have marked/starred as “Favourites”. This is how it now looks:
It will span cloud, email attachments, and local file giving you access to many more documents on the initial Office.com screen. You’ll notice a performance improvement in the speed in which you can navigate this large list of content, and includes new real-time “filter as you type” so you can rapidly narrow the list just by typing a few characters of the title or the people associated with the documents.
The new “All” pivot that spans all your content and helps you keep up with important document user activity, as well as a “My recent” pivot that lets you focus in on just what you’ve opened. Another pivot is a more modernised, customer requested “Favourites” that enables marking for easier retrieval and is portable to other endpoints such as your desktop Win32 apps and will be seen as “Pinned”.
More details:
- The new real-time “filter as you type” lets you type just a few characters and refines your list immediately, so you don’t have to remember the exact file name or the full name of the person you remember sharing the content with you. Try it out by just typing a few letters of your co-worker’s name or part of a file name:
- Columns allow scope narrowing by filetype such as “Word”, “PDF”, “Media”, “Stream”, or other file types, if it was shared to or by you, or by various activity types such as @mentions, edits, comments, or what you’ve hidden (more on that in the next bullet)
- Next to each file name is an overflow action menu and can also be enabled via a right-click. It enables opening the file in different ways, sharing the file or obtaining a sharing link for it, adding to your “Favourite” list, hiding the file if it is more sensitive and you don’t want it showing in your list (hint: unhide using a selection in the Activity column header), or other common actions.
FAQ:
Q: How do I get back to my “Recent” documents that used to show up here?
A: While the list is expanded to show you all your content you have access to across cloud, emails, and local files, we have still included a pivot labelled “My recent” which narrows the list to only the content you have personally opened.
Q: It’s a big list now, how do I find a file when I vaguely remember part of the title or someone who worked on the content?
A: We have added a “Type to filter” that lets you type any number of characters of the filename or the contributing people and it will quickly narrow the list and highlight those candidate items.
Q: Do I see files that aren’t mine?
A: This service only includes files and content that you have access to. If you don’t have access to it, it won’t show up in the list.
Availability:
This is available now.
