Short Version
SharePoint is introducing forms in document libraries for document collection. Due late November 2025 to early January 2026.
Details
Microsoft will introduce a new way to collect files and metadata in SharePoint document libraries using modern file upload forms. You will be able to create custom forms and share them internally to gather files and related details. This is similar to the forms experience in Lists.
Key points for file upload form creators:
- A new Forms button will appear in the command bar of document libraries and folders (1)
- Clicking Forms allows you to create and design a custom intake form using the library’s columns as fields
- Form creators can show/hide fields, mark required information
- Files are stored in the folder associated with the form; storing files at the library root is not supported
- Once ready, forms can be shared via link with anyone in your organisation
- Creators can stop accepting responses at any time and view/edit forms they’ve created from the Forms menu
- External or guest sharing of forms is not supported
- Document library forms respect existing sharing settings. If a site or library is configured to disallow shareable links to the organisation, the Forms feature will not be available on that library (similar to Microsoft Lists forms)
Key points for form respondents:
- Anyone in your organisation with the form link can access and submit it
- Submitters only see the form and do not see the library’s contents or other submissions (2)
- Once submitted, files and metadata are saved to the target folder in the library
- Submitters cannot edit or view their submission unless they already have access to the library
Availability
Due late November 2025 to early January 2026.
Source, related links, and references
MC1188226.
Roadmap ID 489834.
Image(s): Microsoft.
Discover what else is new for SharePoint.
Page originally published
2nd December 2025, and kept up to date.
Are you an Update Insider yet? Get early access to the What’s new in Microsoft 365 and Copilot? roundup, have every full update (like this one) delivered to your inbox and gain exclusive rights to share your questions and views on updates across the site. Sign up for a free trial, then just £5 per month. Slide Deck members can also receive the latest Evergreen slides to use and present at work.
Would you (and your colleagues) like to attend a live webinar covering this month’s updates? Monthly, free, just 55 minutes and more fun than it sounds! Sign up for the sessions I deliver with The Inform Team: Microsoft 365 Evergreen.
