TL;DR:
Surveys and shared plans are being introduced for users with a Viva Insights subscription. Meeting effectiveness surveys enable meeting organisers to view aggregated feedback from attendees on the meetings they organised. Organisers can also gain insights into successes and opportunity areas to promote a healthy meeting culture. Effective meeting plans enable meeting organisers to create and share plans to help foster team meeting norms. Both due by late October 2022.
Details:
Meeting effectiveness surveys offer a new way to provide feedback to meeting organisers and help improve future meetings. The surveys are displayed at the end of select meetings in Teams with 5+ attendees and will feature the following questions:
- What made the meeting a success? Choose from: agenda, focused discussions, attendee participation and clear next steps
- What would have made it better? Choose from: agenda, focused discussions, attendee participation and clear next steps
- How effective was the meeting at achieving its business goals? Answered with a star rating
Sample Meeting effectiveness survey:
Meeting organisers with a Viva Insights subscription can see aggregated results in the Viva Insights app in Teams – including an aggregated view of the star rating response and access to individual, but anonymous, meeting feedback. Organisers also gain insights around how their meetings succeeded and how they can be improved.
Meeting Effectiveness surveys are turned on by default for all users [does that mean all users with a Viva Insights subscription?]. Administrators have the option to turn it off for their entire organisation or enable it for just a specific set of users within their organisation. Organisers also have an option to turn off meeting effectiveness surveys using the effective meetings plan feature.
The organiser’s view on the Viva Insights Effective meetings tab:
Effective meeting plans are shared plans that users with a Viva Insights subscription can set up for themselves and their colleagues to promote healthy meeting norms. The meeting plan can be customised in the following ways to automate research-backed meeting best practices:
1) Automatically shorten the duration of all meetings (start late [don’t use this, half of your attendees won’t notice and arrive ‘early’] or end early) [better] to take a breather between back-to-back meetings to promote team wellbeing
2) Automatically include a Microsoft Teams meeting link to all your meetings to promote inclusion of in-person and remote attendees
3) Get feedback from your meeting participants through meeting effectiveness surveys
Availability:
Meeting Effectiveness Surveys due late September to late October 2022.
Meeting Effectiveness Plans due mid to late October 2022.
Related Links and references:
Meeting effectiveness surveys (Microsoft.com).
MC430100.
Check status:
Microsoft 365 Roadmap ID 85660.
Page originally published:
16th September 2022 and kept up to date.
