This focus of this post is the retirement of the Wiki and information for admins. For more information on the Notes tab see: Creation of a default Notes tab in new standard channels in Microsoft Teams – Super Simple 365
TL;DR:
Microsoft have announced the retirement of Wiki’s in Teams. Note taking capabilities will be handled by in Teams channels by OneNote. Now due from late March 2023.
Details:
You can continue to access and edit existing wikis, but won’t be able to create new wikis in Teams channels. You will have an option to export your wiki content to OneNote notebooks in Teams standard channels. After exporting, you can go to the Notes tab to collaborate using OneNote.
OneNote provides an enhanced note taking experience:
- Easy collaboration across the team
- View all channel notes in a team in one place organised within a single notebook
- Rich editing with typing, ink annotations, highlighting, file attachments, etc.
- Easy recall & search for channel notes within OneNote on any platform
Soon, Notes tabs powered by OneNote will be added by default when you create a new channel. For now, you can create OneNote tabs manually using the add tab (+) button.
Microsoft’s admin centre FAQs:
Why is Teams retiring wiki?
- Our users’ needs for note taking are evolving every day and the current capabilities & infrastructure of Wiki will not be able to cater to those needs in future. We understand that moving away from wiki is a difficult change and we want to help our users throughout the changes.
How can I take notes in channels after this change?
- New channels will now come with a OneNote notebook (M365 brand for note taking). OneNote brings goodness of richer formatting, better organization, search within OneNote app and keeps the experience consistent across M365.
When & how are we retiring Wiki?
- Stage 1 – (Timeline – late March 2023) Users won’t be able to create new wikis, but they can continue to access (read/write) their existing wiki. Users also have the option to export their content to OneNote. Once users export their content to OneNote, the Wiki is available as read only.
- After exporting, each wiki in a channel appears as separate section in OneNote and each Wiki page will be a separate page in OneNote.
- Stage 2 – (Timeline – Mid CY23) Wiki tab in channel will not be supported; users will be easily able access (read/write) content in Wiki app. Users can also export their content to OneNote.
- Stage 3 – (Timeline – Jan 2024) Wikis tab and wiki App wouldn’t be able to accessible in Teams and users wouldn’t be able to export. Users can download their wiki files from SharePoint.
What happens to my existing data?
- Your data is accessible from SharePoint as per retention policy even after Wiki is deprecated. You can download wiki content from SharePoint.
Does end user need to export wiki one by one or in bulk?
- End users will have to export wikis one by one per Wiki tab. If there are more than wiki tabs in a channel, then users will have to export them separately. Users can export their wiki by visiting Wiki tab.
Who can export Wiki to Notes?
- Any team member who has access to add/remove tab in a channel can export their Wiki.
Is there a bulk export option available at tenant level?
- No, users can export their wikis as per their convenience.
Known limitation:
- OneNote notes only work in Default (Light) and High contrast mode.
Availability:Rolling out from mid-February 2023.Now starting early March 2023.
Now due from late March 2023.
Source, related links, and references:
MC496248.
Page originally published:
18th January 2023 and kept up to date.
