Welcome to our fourth roundup of 2026. We review what was announced, released, and delayed across Microsoft 365 and Copilot in April.
Check out the March blog for lots of content still rolling out this month. If you are an Update Insiders member, take a sneak peek at the latest blog, which is updated throughout the month.
Here’s a reminder of what the icons mean and the order in which the updates are grouped:
✅ = Available now
🔜 = Coming soon – new updates from the Admin Centre
🕔 = Delayed
🔭 = Coming later – new updates from the M365 Roadmap
🚫 = A feature we are losing
🗞️ = In the news
🎓 = Knowledge
Here are this month’s topics:
Would you like to attend a live webinar covering this month’s updates? Monthly, free, just 55 minutes and more fun than it sounds! Sign up for the sessions I deliver with The Inform Team: Microsoft 365 Evergreen.
Copilot
✅ One for the admins: Microsoft Agent 365 becomes generally available (GA)
Microsoft: “Microsoft Agent 365 allows you to manage all your organization’s agents at scale, regardless of where these agents are built or acquired.”
Reference: MC1296867. Generally available 1st May 2025. Read more about Microsoft Agent 365 | Microsoft Learn.
🔜 Agent Builder creation experience updates in Microsoft 365 Copilot
Microsoft is updating the Agent Builder experience to make it clearer, faster, and more intuitive. Due late April to early May 2026. Read more.
🔜 Updated M365 Copilot Notebook overview page experience
M365 Copilot Notebooks will soon have a redesigned Overview page with AI-generated summaries, key insights, suggested actions, and improved layout. Due late April to late May 2026. Read more.
🔜 Experience-specific history is coming to Copilot chat
Microsoft is introducing Copilot-experience-specific chat history. Due mid-April to late May 2026. Read more.
🕔 Add web links as references in Copilot Notebooks
Microsoft is adding the ability to add public web links as references in Copilot Notebooks, allowing you to ground Copilot responses on specific public web pages.
References: MC1193414 and 365 Roadmap ID 516040. Now due late May 2026.
🕔 Updates to memory and personalisation
Microsoft will soon update Memory in Microsoft 365 Copilot to improve personalisation by using your chat history to tailor responses, making interactions more relevant and helpful. You will see a redesigned Memory settings page with clearer controls, making it easier to view and manage what Copilot remembers.
Reference: MC1158329. Now due early January to May 2026.
🕔 Navigation refresh in the M365 Copilot app
Microsoft is updating the Microsoft 365 Copilot app. They claim it has a “simplified, flattened navigation menu with logically grouped features”. Now due December 2025 to late April 2026. Read more.
🕔 Real-time voice interactions are coming to Copilot podcasts
The Microsoft 365 Copilot podcast feature is gaining real-time voice interactions. Now due early April to late May 2026. Read more.
🕔 Content Sources in Copilot Chat
Microsoft: “We’re introducing a new capability that allows users with a Microsoft 365 Copilot license to scope and control Copilot Chat responses by selecting specific content sources. This enhancement is designed to improve the relevance and accuracy of Copilot responses by limiting them to user-selected sources, aligning with customer feedback for more transparent and customizable AI interactions”.
References: MC1127230 and 365 Roadmap ID 496596. Now due from May 2026.
🕔 Updated handling of work entities added in the Copilot Chat box
In Copilot, you can use the + menu to add work content to a prompt. How those added ‘entities’ appear is changing. Now due mid‑February to late April 2026. Read more.
🕑 New policy to add watermarks to content generated or altered by using AI in Microsoft 365
Really, this is for the admins to manage, but it will still be of interest to the rest of us. Microsoft will give admins a policy setting in Microsoft 365 that lets them add visual or audio watermarks to any AI‑generated or AI‑altered video or audio you create. Even if they choose not to use watermarks, Microsoft will still add extra metadata to any AI‑generated or AI‑altered video, audio, or images.
References: MC1221451 and 365 Roadmap ID: 547831. Now due mid-April 2026. Read more: Add watermarks to content generated or altered by using AI in Microsoft 365 | Microsoft Learn.
🕑 Microsoft 365 Copilot: Session persistence enhancement for Copilot chat
Microsoft: “We’re improving the reliability of Copilot chat by ensuring that conversations are preserved even when users navigate away from a chat. With this update, a session entry is created in the navigation pane as soon as a prompt is submitted. This allows users to return to the conversation later without losing context or progress”.
References: MC1174856 and 365 Roadmap ID 500638. Now due from mid-December 2025 to late April 2026.
🔭 Now smarter with visuals: Copilot Chat leverages embedded images for richer, more accurate answers.
Microsoft: “Copilot has been enhanced to interpret and ground responses using images embedded in files such as Word documents (.docx), PowerPoint presentations (.pptx), and PDFs. This capability allows Copilot to extract insights from visual elements like charts, diagrams, and screenshots, ensuring that answers are not only text-based but also informed by graphical context. By combining textual and visual understanding, Copilot delivers more comprehensive and contextually accurate responses for complex queries”
Roadmap ID: 560540. Platform(s): Web. Due June 2026.
🔭 Additional meeting results in Copilot responses
Microsoft: “Today, Copilot can show up to 25 meeting results, which can limit visibility in larger calendars. We’re expanding this limit so you can see more relevant meetings at once making it easier to find, review, and act on the full context you need.”
Roadmap ID: 559111. Platform(s): Android, Desktop, Developer, iOS, Linux, Mac, Teams and Surface Devices, Web. Due June 2026.
🔭 Copilot improved long files navigation using document structure, enabling more accurate answers and clearer citations.
Microsoft: “We’ve improved how Copilot reads long and complex files by making it more aware of document structure. When you ask a question, Copilot can now navigate to the most relevant parts of your document (for example, specific sections/pages) before answering—helping reduce missed details and improving confidence with clearer citations that are easier to trace back to the source.”
Roadmap ID: 559614. Platform(s): Android, Desktop. Due June 2026.
🔭 Copilot Chat can now better match search results from Scanned PDFs and from text inside images embedded in Word, Excel, and PowerPoint
Microsoft: “Copilot Chat can now better match search results from Scanned PDFs and from text that appears inside images embedded in Word, Excel, and PowerPoint files — such as scanned contracts in Word, screenshots of tables in Excel, or whiteboard photos in PowerPoint — content that was previously difficult to search and find.”
Roadmap ID: 559613. Platform(s): Android, Desktop, Web. Due May 2026.
🔭 Find meetings based on topics and keywords
Microsoft: “Copilot will be able to find meetings based on topics or keywords from relevant data like meeting body, chat and transcription”
Roadmap ID: 559110. Platform(s): Android, Desktop, iOS, Mac. Due June 2026.
🔍 View all Copilot updates.
OneDrive
🔜 Files deleted from the cloud will no longer appear in the local Recycle Bin or Trash
To improve OneDrive sync performance and make recovery more predictable, Microsoft will change how cloud‑initiated file deletions are handled on your devices. When a locally available file is deleted from the cloud, it will be removed directly from your device and will no longer appear in the local Recycle Bin on Windows or the Trash on macOS. Recovery is available from the OneDrive or SharePoint web recycle bin for up to 93 days. Apparently, this will make delete operations faster for large libraries and ensure a single, reliable recovery location, while cloud‑only files will be unchanged, and files you delete locally will continue to behave as they do today.
Reference: MC1269861. Due early to late May 2026.
🔭 Sync Support for up to 1 million items on Windows
Microsoft: “OneDrive Sync supports syncing up to 1 million items on Windows devices, helping teams manage large document libraries and shared content at scale without compromising access across devices. This preview requires the Insiders ring and that devices meet minimum hardware and configuration requirements. Devices that don’t meet these requirements continue to sync at the existing 300,000-item supported limit with no disruption.”
Roadmap ID: 560549. Platform(s): Desktop. Due December 2026.
🚫 Retirement of noise suppression capability for OneDrive and SharePoint video
Microsoft: “To streamline the video playback experience on OneDrive and SharePoint, Microsoft is retiring the noise suppression capability for video playback. Based on usage data and our ongoing efforts to simplify and optimize video experiences, this change removes a low-usage playback option while keeping core video and audio functionality unchanged”.
Reference: MC1272549. Retirement due early July to early August 2026.
🔍 View all OneDrive updates.
Outlook
🔜 Workweek view for Outlook on iOS and iPad
Outlook for iOS and iPad will soon have a Workweek calendar view. On iPad, you can select Workweek directly from the calendar view picker, alongside Day, Week, and Month. On iPhone, Workweek will be available from the calendar view picker when the device is in landscape orientation. You will also be able to control which days appear in the Workweek view, either by syncing your default account’s workweek settings or by selecting custom days specifically for their device.
Reference: MC1272552.
🔜 New meeting response option: decline and propose a new time in Outlook Mobile
Microsoft is introducing the ability for you to decline a meeting and propose a new time when responding to meeting invitations, allowing you to explicitly decline while still suggesting an alternative. This update will apply to Outlook on iOS and Android (other platforms already have this feature), where the option will appear alongside existing responses:
Reference: MC1269213. Due mid-April to mid-May 2026.
🔜 New option to keep or delete meeting invitations after responding on a mobile device
Microsoft is updating Outlook Mobile to give you more control over how meeting invitations are handled after you respond, allowing you to choose whether invitations stay in your inbox or are automatically removed once you have replied; this change will align Outlook Mobile with the existing behaviour and settings already available in Outlook on the web and the new Outlook, providing a more consistent experience across platforms when you respond to meeting invitations.
Reference: MC1269212. Due mid-April to mid-May 2026.
🔜 Clearer RSVP selection in Outlook Mobile
Microsoft is improving the RSVP experience in Outlook Mobile by highlighting the response you have selected (Yes, Maybe, or No), making it easier to see how you have responded to a meeting invitation (1) and to edit it if needed (2). This update will apply to everyone who accesses Outlook Mobile on iOS or Android.
References: MC1269211. Due late April to early June early to late June 2026.
🔜 Outlook for Android: Unified user interface in text and image previewers
Microsoft will update the text and image file preview experience in Outlook for Android to give you a more consistent and predictable interface aligned with Word, Excel, and PowerPoint previewers, including updated styling, refreshed icons and action order in the overflow menu, and a new Expand button in the action bar to make full‑screen viewing easier.
Reference: MC1267871. Due late April to mid‑May 2026.
🔜 Outlook for iOS: New attachment actions and updates to previewer experience
Microsoft will update attachment actions in Outlook for iOS to improve consistency and give you clearer options for previewing and sharing attachments, including new Preview and Send a copy actions and renamed options such as Share and Send a link, applied consistently across reading, compose, and file-related scenarios.
Reference: MC1267870. Due late April to mid‑May 2026.
🕔 Open Outlook referenced/source emails directly in Copilot chat
Microsoft is introducing a new capability that lets you to open Outlook emails within any full‑app Microsoft 365 Copilot experience, including Copilot chat. The emails will appear side-by-side with your Copilot interaction. Microsoft: “Users will be able to open Outlook emails directly from references or sources shown in Copilot chat”.
Reference: MC1223826. Now due mid to late May 2026.
🕔 Triage your Outlook mobile inbox hands-free with Microsoft 365 Copilot voice catch-up
The Microsoft 365 Copilot voice experience will soon be available in the Outlook mobile app. You will open Copilot, select Voice catch-up, and interact through a conversational interface. Copilot will summarise your most recent unread emails and present options such as flagging, pinning, archiving, deleting, or drafting a reply. You will be able to interrupt or redirect Copilot at any time to ask follow-up questions, read an email thread in full, request a detailed summary, take triage actions, or draft a reply that will be saved to your drafts folder.
References: MC1187805. Now due late April to late May 2026.
🕔 Outlook Mobile: Follow a meeting option
Microsoft will introduce a new Follow option for meetings in Outlook Mobile, which will help you stay informed when you cannot attend by prompting organisers to record the meeting and by ensuring you receive key updates and follow‑up items.
Reference: MC1248393. Now due mid to late May 2026. Read about following a meeting in Outlook – Microsoft Support.
🕔 Manage your meeting RSVPs in Copilot chat
Microsoft is adding a Copilot chat feature that will let you send quick meeting RSVPs directly in chat. Now due mid-January to late April 2026. Read more.
🔭 Account Selector in Outlook Copilot Side Pane
Microsoft: “When users have more than one Copilot-enabled account added to new Outlook, the Copilot side pane in Calendar will include an account dropdown that makes it clear which Copilot-enabled account you’re using and lets you switch accounts without relying on Outlook UI’s account context.”
Roadmap ID: 559991. Platform(s): iOS. Due June 2026.
🔭 1-year and 2-year options for email sync window (Offline settings)
Microsoft: “In the new Outlook for Windows, users can choose to save 1 year or 2 years of email on their device for offline access. This expands the existing offline settings and allows users to access more email when they are not connected to the internet. The new options are available under Settings > General > Offline > Days of email to save, giving users greater flexibility based on their storage and offline needs.”
Roadmap ID: 560535. Platform(s): Web. Due June 2026.
🔭 Bulk Opening/Closing calendar groups in the left nav
Microsoft: “Users can now bulk select/deselect all calendars within a group on left rail in calendar in #newoutlookforwindows, similar to classic Outlook.”
Roadmap ID: 560697. Platform(s): Web. Due May 2026.
🔭 Jump to Any Folder Instantly with Go to Folder
Microsoft: “You can now quickly search for and navigate to any folder in your mailbox using the new Go to Folder feature. Instead of scrolling through long folder lists, just press Ctrl+Y or access it from your accounts context menu to instantly find what you need. Type a few letters of the folder name and jump straight there.”
Roadmap ID: 559801. Platform(s): Desktop, Web. Due June 2026.
🔭 Multiselect events on the calendar surface
Microsoft: “Users can now multi-select events on calendar surface and perform bulk operations like open, copy -paste, delete & categorize in #newoutlookforwindows, similar to classic Outlook.”
Roadmap ID: 560698. Platform(s): Web. Due May 2026.
🔭 Teammates Calendars in Left Nav in calendar
Microsoft: “Users can now see colleagues’ and direct reports’ calendars in the left navigation by default—without manual setup.”
Roadmap ID: 560695. Platform(s): Web. Due Web2026.
🔭 Copilot in File Previewer for iOS
Microsoft: “Access Copilot directly when previewing files in Outlook. Tap the Copilot button to get smart suggestions, summaries, and answers about your documents without leaving the previewer. Get quick help understanding attachments and files right when you need it.”
Roadmap ID: 560340. Platform(s): iOS. Due June 2026.
🔭 Copilot now provides concise summaries with Outlook search results
Microsoft: “Get answers to queries quickly with Copilot’s concise AI summaries at the top of Outlook search results. Users can dig deeper by opening Copilot chat directly from the Copilot summary card.”
Roadmap ID: 559989. Platform(s): Web. Due May 2026.
🔭 ICS Preview experience
Microsoft: “Users can now seamlessly import calendar events from ICS files & preview them before importing in three cases: when dragging ICS files directly into the calendar surface, uploading an ICS file (‘Add calendar’ flow) ICS file via email”.
Roadmap ID: 560534. Platform(s): Android, iOS. Due August 2026.
🔭 Copilot Search Suggestions for Outlook
Microsoft: “Get Copilot suggestions in the Outlook search menu to help you stay on top of your inbox and calendar, find what you are looking for and get more done in Outlook.”
Roadmap ID: 559990. Platform(s): Android, iOS, Mac, Web. Due June 2026.
🔭 Data Loss Prevention (DLP) Policy Tips & Override in Outlook for Mac
Microsoft: “Outlook for Mac now supports Data Loss Prevention (DLP) policy tips, helping users avoid accidental data leaks. When sensitive content is detected, users are alerted with inline tips or pop-ups, based on admin-configured rules.”
Roadmap ID: 558689. Platform(s): Mac. Due May 2026.
🔭 Keep Invitations After Responding in Outlook Mobile
Microsoft: “You can now control whether meeting invitations are automatically removed from your inbox after you RSVP. Simply to go to settings, calendar, and turn off or on “Delete Invite After RSVP.””
Roadmap ID: 559794. Platform(s): Android, iOS. Due May 2026.
🔭 Upgraded Video and Audio Player for iOS
Microsoft: “Preview videos and audio files with an improved player directly in the Outlook iOS mobile app. The enhanced player provides updated controls and a smoother playback experience.”
Roadmap ID: 560056. Platform(s): iOS. Due May 2026.
🔭 Work week view for Outlook iOS and iPad
Microsoft: “You can now use a work week calendar view on iOS and iPad to focus on the days you work. On iPad, you can select “work week” directly from the view picker. On iOS, you can select work week from the view picker when you rotate your device to landscape. You can choose which days are included in your work week by syncing from your default account or by customizing the days just for your device.”
Roadmap ID: 559795. Platform(s): iOS. Due May 2026.
🚫 Complete retirement of the Outlook Lite app
Microsoft: “We will complete the retirement of the Microsoft Outlook Lite app on Android on May 25, 2026. As previously communicated in MC1148534, Outlook Lite will be retired as part of our broader effort to reduce overlap and focus development and support on Microsoft Outlook Mobile, our primary mobile email experience. After this change, Outlook Lite will no longer provide functional access to mailbox features.”
Reference: MC1276508. Outlook Lite will be fully retired on 25th May 2026.
🚫 Classic Outlook: Retirement of the profile card expanded view
The profile card expanded view (1) in Classic Outlook is being retired to ensure consistency with other Office applications; only the standard card (2) will be available.
Reference: MC1269210. Retirement due 1st – 30th June 2026.
🔍 View all Outlook updates.
PowerPoint, Word and Excel
🔜 Copilot entry points in Excel are changing
Excel’s Copilot entry points are being consolidated into a single location in the bottom-right corner. Due late April to early June 2026. Read more.
🕔 Open PDFs within Copilot
Microsoft is enabling PDFs to open directly in Copilot when you click them, streamlining access to content and reducing context switching based on customer feedback.
References: MC1225199. Now due mid-April to early May 2026.
🕔 Open Word, Excel, and PowerPoint Files in Microsoft 365 Copilot Chat
Microsoft is updating the file-opening experience in Microsoft 365 Copilot Chat. When you click on cited Word, Excel, or PowerPoint content in Copilot Chat, the file currently opens in a new browser tab. With this update, supported files can be opened directly in Copilot chat. This change applies only to Copilot Chat in the web experience.
References: MC1225199. Now due mid-April to early May 2026.
🕔 Microsoft 365 Copilot: Generate text for a PowerPoint slide using slide context
Microsoft: “Copilot in PowerPoint is getting smarter. Soon, users will be able to generate a compelling title, concise summary, or captions for visuals simply by describing what they want in natural language. Copilot will use the context of the slide to generate relevant text, helping users turn ideas into content quickly and efficiently”. You will see a new Copilot dropdown (pen icon) appear in blank text boxes.
References: MC1178510 and 365 Roadmap IDs: 513427, 513428 and 513429. Now due mid-May to June 2026.
🔭 Plan Mode for Copilot in Excel
Microsoft: “Plan Mode for Copilot in Excel helps users make complex changes with confidence by outlining a clear, step by step approach before anything in the workbook is updated. Users can review how Copilot intends to complete the task, see which data or capabilities may be used, and adjust the plan as needed—ensuring edits are intentional, transparent, and aligned with their goals before they’re applied. This makes it easier to tackle multi step or high impact tasks while staying in control of every change.”
Roadmap ID: 560338. Platform(s): Web. Due June 2026.
🔭 Create a presentation with Copilot in PowerPoint directly from the PowerPoint Home
Microsoft: “You can now create a presentation with Copilot in PowerPoint straight from the PowerPoint Home in file menu.”
Roadmap ID: 560536. Platform(s): Mac. Due May 2026.
🔭 PowerPoint: Create and edit images with the model of your choice
Microsoft: “You can now choose your preferred image model, including OpenAI’s GPT Image, Flux, or Auto for smart, dynamic selection when creating or editing images with Copilot in PowerPoint, or when generating a new presentation or page.”
Roadmap ID: 559479, 559478. Platform(s): Mac, Windows desktop. Due May 2026.
🔍 View all PowerPoint, Word or Excel updates.
SharePoint
🔜 Team site homepages will automatically collapse inactive News web parts
Microsoft will soon introduce an automatic collapse behaviour for the News web part in SharePoint team site homepages to help you reduce visual clutter and keep pages focused on active content. When a homepage has not been edited for 30 days, and no news has been published, the News web part will collapse by default, while still allowing you to expand it at any time. Publishing new news posts or editing the homepage will restore the web part to its normal visible state without affecting existing authoring and configuration capabilities.
Reference: MC1287368. Due early to Late May 2026.
🔜 eSignature for Microsoft 365 – Recipient groups
Microsoft will soon introduce recipient groups for eSignature in Microsoft 365, allowing you to assign a single recipient slot to multiple people so that the first person to sign will fulfil the signing requirement, reducing delays when a specific signer is unavailable, ensuring workflows are less likely to stall due to individual signer availability.
References: MC1290821 and 365 Roadmap ID 560822. Due late June to late July 2026.
🔜 Create and edit SharePoint pages with Copilot
SharePoint page editors with a Microsoft 365 Copilot license will soon be able to create and edit whole pages using an AI-powered authoring panel. Due early May to early June 2026. Read more.
🔜 New SharePoint web part: Create charts on pages with AI
SharePoint will soon have a new web part for AI-assisted chart creation. Due mid to late May 2026. Read more.
🔜 Discover Copilot actions in SharePoint and OneDrive file preview
M365 Copilot will soon show suggested actions, such as summarising and FAQ generation, in OneDrive and SharePoint file previews. Due late April to early May 2026. Read more.
🔜 Page publishing with the SharePoint page agent
The SharePoint page agent is a Copilot agent that lets you create and refine SharePoint pages directly in M365 Copilot chat. Now due mid-May to early June 2026. Read more.
🔜 New SharePoint experience (2026)
Microsoft is introducing a new SharePoint experience that includes a redesigned SharePoint app bar and SharePoint start page. Now due mid-June to late July 2026. Read more.
🔜 Undo and Redo for PDF annotations on SharePoint and OneDrive
Microsoft is adding Undo and Redo support for PDF annotations in OneDrive and SharePoint on the web. Due early to mid-April 2026. Read more.
🕔 SharePoint site and page analytics: AI citations analytics for documents and pages
Microsoft will add AI citations analytics to SharePoint so you can see how Copilot and other AI agents reference your documents, news posts, and pages. SharePoint will show AI citation rankings in Popular content, add a Total citations card to page analytics, and display a new AI citations metric in file statistics. A dedicated AI citations analytics page under Site Usage will show how many users access your content through AI, total site citations, and your most frequently cited items across Microsoft 365 Copilot experiences.
References: MC1247902 and 365 Roadmap ID 480725. Now due July 2026. Screenshots: Site analytics view and Page analytics.
🔭 File Actions in SharePoint
Microsoft: “With AI in SharePoint, you can find, analyze, and organize files all from chat. SharePoint understands complex requests like “rename these files by date” or “move old reports to an archive folder.” It analyzes your library, suggests a plan, and executes it with your approval, saving you time and effort.”
Roadmap ID: 560796. Platform(s): Web. Due June 2026.
🔭 Generate documents using forms in SharePoint with Power Automate
Microsoft: “We are introducing a new Power Automate action that enables automated document generation using document generation (DocGen) forms in SharePoint. Generate document from form (Preview) allows customers to create documents from a template by mapping data inputs to predefined template fields.”
Roadmap ID: 561026. Platform(s): Web. Due June 2026.
🔭 Extending AI in SharePoint using custom skills
Microsoft: “Skills allow extensibility of the SharePoint AI Agent, enabling customizable solutions that adapt to unique business needs. They address gaps in out-of-the-box functionality for unique business processes and enable reusable multi-step workflows.”
Roadmap ID: 559800. Platform(s): Web. Due May 2026.
🔍 View all SharePoint updates.
Teams
🔜 New option to delete Teams meeting recap content
Meeting organisers can delete most Microsoft Teams recap content (recordings, transcripts, AI summaries, and notes) with just a couple of clicks. Due late May to early June 2026. Read more.
🔜 Share a Teams meeting recap with non-attendees
Share Teams meeting recordings, transcripts, AI summaries, and notes with non-attendees. Due early to late June 2026. Read more.
🔜 Test your microphone and speaker before joining a Teams meeting
Microsoft is introducing the ability to test your microphone and speakers before joining a Teams meeting. Due mid to late May 2026. Read more.
🔜 Annotations on single window sharing for macOS
Microsoft will introduce annotation support for single application window sharing on macOS in Microsoft Teams, allowing you to share a single app window and enable meeting participants to annotate directly on top of that content without sharing your entire desktop, helping protect privacy while supporting more focused and interactive collaboration during training sessions, workshops and client meetings; you will be able to annotate on shared application windows such as documents, browser tabs or design tools, participants will use drawing and highlighting tools to call attention to specific areas, and presenters will collaborate without exposing their full screen.
References: MC1288528. 365 Roadmap ID 559611. Due mid to late May 2026. Read more about using annotation while sharing your screen in Microsoft Teams – Microsoft Support.
🔜 Microsoft Teams introduces efficiency mode to improve app responsiveness
Efficiency Mode is a performance-optimised experience designed for hardware-constrained devices (for example, devices with limited CPU and memory). This change will be on by default, and aims to improve app responsiveness and meeting quality by adjusting resource usage based on device capabilities. When enabled, an Efficiency Mode indicator appears in the Teams app title bar, video resolution sent from your camera is dynamically adjusted in meetings, and Teams launches without a pre-selected chat and shows a static image in the message pane. If you prefer, you can opt out via Settings > General > “Never use efficiency mode.”
References: MC1287373 and roadmap ID 560055. Due early to mid-May 2026.
🔜 Automatically transcribe Teams meetings without creating a recording
Meeting organisers will soon be able to automatically transcribe meetings without a recording. Due early to mid-May 2026. Read more.
🔜 First channel in new Microsoft Teams will default to threaded conversation layout
Microsoft is updating the default conversation layout for the first channel in a newly created Team: it will default to the Threaded (conversation) layout instead of Posts. This change aligns the first-channel experience with the default for all newly created channels.
Reference: MC1283811. Due early May 2026.
🔜 Assign participants to breakout rooms using CSV import in Microsoft Teams meetings
Microsoft Teams will soon support CSV import for breakout room assignments, enabling you to bulk-create rooms and pre-assign participants ahead of meetings. Imported assignments will still be editable as needed.
References: MC1280561 and roadmap ID 559387. Due mid to late May 2026.
🔜 Use Copilot to explain selected slide content in PowerPoint Live
Microsoft Teams meetings with PowerPoint Live will soon let attendees select slide text and get private, on-demand Copilot explanations. Due mid to late May 2026. Read more.
🔜 Queues app on Microsoft Teams mobile
Microsoft: “The Queues app on Microsoft Teams mobile (iOS and Android) allows calling representatives and supervisor leads to manage call queues and handle customer calls while away from their desks. This update extends existing Queues functionality to the Teams mobile app, enabling users to manage queue participation and review call activity from a mobile device.”
References: MC1279071 and 365 Roadmap ID 559386. Due mid to late May 2026. Read more about the Manage Queues app for Microsoft Teams – Microsoft Teams | Microsoft Learn.
🔜 AI meeting recap without a transcript to meet compliance policies
Microsoft will soon allow you to use Recap without saving a transcript, so Copilot can generate an AI meeting summary from live context without saving a recording or transcript, supporting organisations with strict data‑retention policies. As an organiser or participant with a Copilot licence, you will be able to control this setting before or during the meeting. When it is enabled, you will receive an Intelligent Recap even if recording and transcription are off, with no transcript or recording retained.
Reference: MC1275312 and 365 Roadmap ID 558286. Due early to mid-June mid to late June 2026.
🔜 Quickly access read items when using the ‘unread only’ view
Microsoft is making it easier in Teams to quickly view ‘read’ items when in an ‘unread-only’ view. Now due late May to early June 2026. Read more.
🔜 Microsoft Teams on Windows will soon honour Windows ‘Do not disturb’
Microsoft Teams on Windows will soon honour Windows ‘Do not disturb’ (DND) system settings. Due mid to late May 2026. Read more.
🔜 Updates to Microsoft Teams unread message badge counts
Microsoft is updating how Teams calculates and how ‘badge counts’ indicate unread messages. Due early to mid-May 2026. Read more.
🕔 Private chat for organisers and presenters in structured meetings, webinars, and town halls
Microsoft will add a private chat for organisers, co-organisers, and presenters in structured meetings and webinars, letting you communicate privately before, during, and after events. Backroom chat behaviour in town halls will also be standardised to remove inconsistencies caused by streaming chat settings and Teams Premium licences.
References: MC1188222 and Roadmap ID 392328. Now due late June to mid-July 2026.
🕔 Recently used emojis sync across devices
Teams will soon sync your recently used emojis and reactions across devices, giving you the same “recently used” list on Android, iOS, Mac, Windows desktop, and the web. The feature will be enabled by default, will respect your existing admin settings and messaging policies. Microsoft hope to create a more consistent experience when communicating across chats and channels.
References: MC1256307 and 365 Roadmap ID 554927. Due mid to late June 2026.
🕔 Meeting participants can request collaborative annotation sessions
Microsoft: “After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it”.
References: MC1019312 and 365 Roadmap ID 89975. Now due early to mid-May 2026.
🕔 Find SharePoint agents in Teams chats and Teams Store
Microsoft will let you discover and add SharePoint agents within Microsoft Teams chats on Desktop and Mac. You will add them via the Add agents and bots option in the chat dropdown, which opens the in‑context store for discovery and selection. SharePoint agents will also appear in the Teams Store under the Agents category, making them easier for you to find.
References: MC1193415 and 365 Roadmap ID 515465. Now due late June to late July 2026. Related: Share an agent from SharePoint in Teams – Microsoft Support.
🕔 Teams Shared and Private Channels now have Planner
You will soon be able to add Planner as a tab in Shared and Private channels. Now due late July 2026. Read more.
🕔 Microsoft Teams Webinar and Townhall co-organisers can make more changes
Co-organisers will soon gain the ability to publish and cancel the event, edit event details such as title, date/time, description, and edit event details. Now due mid-June 2026 to late July 2026. Read more.
🕔 New experience when minimising the Teams meeting window
The Teams meeting experience when the active meeting window is minimised is being updated to help you stay engaged while multitasking in other apps. Now due mid to late May 2026. Read more.
🕔 Feature updates are coming to the Teams Channel Agent
Microsoft is adding new Channel Agent features in Teams to improve collaboration, onboarding, control, and in-channel actions. Now due early March to mid-April 2026. Read more.
🕔 Microsoft Teams on Windows: Annotate content while sharing a single window
Microsoft is introducing annotations on single window sharing for Windows in Microsoft Teams meetings, enabling presenters to annotate directly on a shared application window rather than the entire desktop. You will be able to share a single app window, start annotations from the presenter toolbar during window sharing, and view or contribute to annotations as a participant. There is no change to background app visibility, meaning notifications and unrelated windows will remain private.
References: MC1234561 and roadmap ID 555239. Now due mid-March to mid-April 2026.
🕔 View all your Microsoft Teams drafts in one place
Microsoft Teams is introducing a new Drafts button to help you find, edit, and send draft messages. Selecting Drafts shows your draft messages across Teams, so you can delete, edit, or send. Now due mid-March to mid-April 2026. Read more.
🕔 Restart Event feature for Town Hall with unrecoverable failures
Microsoft: “We’re introducing the Restart Event feature in Microsoft Teams Events to improve resiliency for live events. This feature lets organizers restart a live event that encounters an unrecoverable failure, minimizing disruption and ensuring continuity for Town Halls and other large meetings”.
References: MC1194079 and 365 Roadmap ID 523214. Now due early January to mid-April 2026.
🕔 Teams gets flexible meeting layouts with a resizable divider
Microsoft will introduce a flexible layout option in future Teams meetings that will let you resize and swap shared content and participant videos. Now due early February to mid-April 2026. Read more.
🕔 Express voice enrolment in Microsoft Teams
Express voice enrolment in Teams will register your voice profile. A voice profile enables features such as voice isolation, speaker recognition, identification in meeting rooms, improved transcripts, and enhanced meeting recaps and insights powered by M365 Copilot. If you haven’t enrolled yet, you’ll receive a prompt to opt in and enrol by speaking during a meeting. On by default, but can be disabled by your organisation.
References: MC1197146 and Roadmap ID 537269. Now due mid to late June 2026.
🕔 Automatic removal of EXIF data from shared images
Microsoft Teams will soon automatically remove hidden EXIF metadata (details such as photo location, camera model, and device information) from images that you share in chats and channels to protect sensitive details. This update will apply to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. The visible image content will remain unchanged. If you need to retain EXIF data, you can upload the image to OneDrive and share a link in Teams instead.
References: MC1217997 and 365 Roadmap ID 542795. Due mid-February to mid-April 2026.
🔭 Improved visibility and control for downloads
Microsoft: “Download manager updates in Microsoft Teams make it easier to track file progress with improved visibility, control, and accessibility. You can now open the manager from the title bar or by using a keyboard shortcut, and view downloads without blocking key chat and channel actions.”
Roadmap ID: 560815. Platform(s): Desktop, Mac. Due June 2026.
🔭 Quick Share for Images
Microsoft: “Microsoft Teams extends Quick Share to images, making it fast and easy to share visual content across chats and channels. With access from hover, right click, overflow menus, and shared tabs, you can quickly copy links or share images while preserving existing permissions.”
Roadmap ID: 560816. Platform(s): Desktop, Mac. Due June 2026.
🔭 Search in quick sharing experience
Microsoft: “Microsoft Teams makes it easier to find and attach files by enabling search directly within the quick sharing experience. You can now locate cloud based files while attaching content, reducing friction when sharing files across chats and channels.”
Roadmap ID: 560814. Platform(s): Desktop, Mac. Due June 2026.
🔭 Teams Phone Call Transfer Improvements
Microsoft: “Microsoft Teams is improving the call transfer experience on desktop (Windows and Mac) with a streamlined workflow that makes transferring calls faster and more intuitive. These changes reduce the number of steps to initiate a transfer and introduce transfer suggestions to help users find the right transfer target more quickly.”
Roadmap ID: 561028. Platform(s): Desktop, Mac. Due June 2026.
🔭 Unblock users to send message while file is uploading in the background
Microsoft: “Large file sharing in Teams today introduces blocking behavior, forcing users to wait for uploads to complete and disrupting real-time collaboration. To improve productivity and reduce perceived latency, we are introducing asynchronous file uploads. This allows users to continue sending messages while the file uploads in the background, enabling a more seamless and uninterrupted collaboration experience.”
Roadmap ID: 560813. Platform(s): Desktop, Mac. Due June 2026.
🔭 Teams Meetings in Copilot Notebooks
Microsoft: “Meetings as References in Copilot Notebooks bring Teams meeting content into the notebook experience, enabling users to ground Copilot on the discussions, decisions, and context that drive their work. By adding meetings as knowledge sources, users can connect transcripts, notes, chats, and shared content directly to their projects, enriching notebooks beyond files alone and improving downstream outputs like presentations and briefs.”
Roadmap ID: 560706. Platform(s): Android, Desktop, iOS, Web. Due May 2026.
🔭 AI-powered notes for in-person meetings with Facilitator in Teams Rooms on Windows
Microsoft: “In addition to capturing real-time notes and meeting outcomes during scheduled or hybrid meetings, the Facilitator agent assists you with notes, decisions and actions for in-person meetings in Teams Rooms on Windows. Simply invite Facilitator with one tap of the room console. Meeting notes appear on the front of room display or touch board, are available via meeting recap when shared, and deleted if no one selected. Rest assured no data remains in the room. Available with Teams Rooms Pro.”
Roadmap ID: 560318. Platform(s): Web. Due June 2026.
🔭 Breakout rooms up to 1,000 Attendees in Teams meetings
Microsoft: “Organizers can now use breakout rooms in Teams meetings with up to 1,000 attendees, enabling more interactive sessions, smaller group discussions, and improved audience engagement without compromising scale or performance.”
Roadmap ID: 560320. Platform(s): Web. Due June 2026.
🔭 Front-of-Room view control for Webinars & Structured Meetings in Teams Rooms on Android
Microsoft: “When a Teams Rooms on Android is invited as a meeting presenter, the front-of-room display defaults to the attendee view. Presenters always have full control from the console, including green room and off-stage management, and can switch the front-of-room display to presenter view without impacting attendees.”
Roadmap ID: 559602. Platform(s): Web. Due May 2026.
🔭 Meeting toolbar redesigned
Microsoft: “You can now customize the meeting toolbar by pinning, unpinning, and reordering controls to match how you work. Raise Hand is grouped under Reactions to reduce mis-clicks, and Leave is clearly separated on the right. It may feel different at first, but it’s designed to be faster and easier to use.”
Roadmap ID: 560321. Platform(s): Web. Due July 2026.
🔭 Profanity filter is disabled by default for captions
Microsoft: “We are updating the default profanity filter setting for live captions from On to Off across Teams meetings, calls, events, and Microsoft Teams Rooms (MTR) devices to improve accessibility and align with EU requirements. This change will only affect users who have never configured their live captions profanity filter preference. Users who have already set their preference will keep their current setting. As a result, some users may begin seeing unfiltered profanity in live captions by default after this rollout. Users can update this preference in settings at any time.”
Roadmap ID: 560323. Platform(s): Desktop, Mac. Due June 2026
🔭 Report external users for security concerns in Teams
Microsoft: “Users can now report suspicious external users directly within Teams, alongside existing block actions. Reports are surfaced in the Teams admin center, giving admins visibility into potentially risky interactions and enabling them to investigate and take appropriate actions. This enhancement helps organizations respond faster to phishing, impersonation, and other external threats while leveraging end-user signals as an additional layer of protection.”
Roadmap ID: 560547. Platform(s): Teams and Surface Devices. Due June 2026.
🔭 Efficiency Mode
Microsoft: “Teams efficiency mode improves performance and responsiveness on hardware constrained devices by applying a reduced resource configuration by default, helping maintain meeting quality and responsiveness during collaboration.”
Roadmap ID: 560055. Platform(s): Desktop, Mac. Due May 2026.
🔭 Test your microphone before you join
Microsoft: “Before joining a meeting on your pre-join screen, you can test your microphone and speaker to make sure others will hear you clearly. Select Test mic and speaker to record a short audio clip and play it back. This helps you confirm that the right devices are selected and that you’ll be heard—and hear others—once the meeting starts.”
Roadmap ID: 560074. Platform(s): Desktop, Mac. Due May 2026.
🔭 Annotations on Teams Single Window Sharing on macOS
Microsoft: “Presenters can now share a single application window and enable participants to annotate directly on top of that content, without exposing their entire desktop. This means cleaner presentations, protected privacy, and more engaging discussions across training sessions, workshops, and client meetings.”
Roadmap ID: 559611. Platform(s): Desktop. Due May 2026.
🔭 Facilitator detects and answers questions
Microsoft: “Facilitator now automatically detects open questions raised during a Teams meeting and offers to help answer them using web search. When a participant asks a question (e.g., “What is an LLM?”) and no one answers, Facilitator posts a prompt offering to find an answer. Participants can select “Yes” to have the agent retrieve and share the information.”
Roadmap ID: 558341. Platform(s): Android, Desktop, iOS, Mac, Web. Due June 2026.
🔭 Improved organisation for muted and meeting chats
Microsoft: “Microsoft Teams automatically organizes your chats with new built in sections that help reduce clutter and keep conversations easy to find. Muted chats (on by default) are grouped together in a dedicated area, while meeting chats (off by default) can be collected into a single section for quick access. You’re always in control, as each section can be turned on or off based on your preferences.”
Roadmap ID: Android, Desktop, iOS, Mac, Web. Platform(s): Android, Desktop, iOS, Mac, Web. Due May 2026.
🚫 Retirement of Together mode
Microsoft is retiring Together mode in Microsoft Teams meetings. The gallery view will remain the primary multi‑participant layout. Together mode, including custom scenes and seat assignments, will be removed from the View menu, with no admin setting to retain it and no impact on core meeting functionality.
Reference: MC1296478. Retirement due in June 2026.
🚫 On hold: Upcoming change: disabling Teams meeting recording expiration notification emails
Microsoft 29th April 2026: “After reviewing customer feedback, we have decided to pause rollout of this change at this time”.
Reference: MC1245635. Previously due 1st June 2026, now on hold. Read more: Upcoming change: disabling Teams meeting recording expiration notification emails | Microsoft Community Hub.
🔍 View all Teams updates.
Viva
🔜 Viva Engage: Feature conversations to all network members
Microsoft: Featured conversations in public Viva Engage communities now include the option to promote the message to all network members or only to community members. Featured conversations in private communities remain scoped to members only.”
Reference: MC1272652. 365 Roadmap ID 558438. Due late April to early May 2026. Related: Feature a conversation in Viva Engage – Microsoft Support.
🔜 Updated UX in Viva Connections on Teams mobile
Viva Connections is getting a revised experience in the Teams mobile app, with more modern, streamlined navigation that aims to be easier to use across all devices, improve discoverability while keeping all existing functionality intact. The experience is moving from a three‑tab layout (Dashboard, News, Resources) to a pill‑based navigation model, with pill‑shaped controls at the top that let you switch between sections. In the News experience, the Unread and Saved for later pills are being replaced with an Unread toggle and a Saved for later button, with no changes to content or functionality – only the navigation and layout are being updated.
References: MC1262585. Due early to late April 2026.
🔭 Microsoft Viva: New Overview experience and agent categories in Agent Dashboard
Microsoft: “Customers can now view and understand their agent landscape through the new Overview page that will be included as part of the Agent Dashboard in Microsoft Viva. This experience will provide customers with key at-a-glance insights on adoption in their organizations, visibility into who’s creating agents used in their organization, and details on what business process categories these agents are used for.”
Roadmap ID: 559996. Platform(s): Web. Due June 2026.
🔭 Microsoft Viva: Unlocking Deeper Copilot Insights with Enhanced Power BI Filtering
Microsoft: “Enable Global and Insights admins to turn on additional attributes as filters in Power BI reports, including reserved attributes and your organization’s custom attributes. Users who have access to Power BI reports can then use these newly enabled filters to tailor reports to their business needs.”
Roadmap ID: 559995. Platform(s): Web. Due May 2026.
🔭 Following feed in Viva Engage
Microsoft: “A new feed type available to users to catch up on posts from people and communities they follow with featured, leadership, and corporate updates.”
Roadmap ID: 559482. Platform(s): Android, iOS, Teams and Surface Devices, Web. Due June 2026.
Around Microsoft 365
🔜 Surveys agent is being renamed to Forms agent
To better align with Microsoft Forms branding, Microsoft will rename the Surveys agent in Microsoft 365 Copilot to the Forms agent, helping you to associate the agent with Microsoft Forms capabilities. This change is a naming and visual refresh only and will not introduce any functional changes. For a limited time, you will see the agent labelled as “Forms (formerly Surveys)”, and the agent icon will update to match Microsoft Forms branding.
Reference: MC1287367. Due late April to Late May 2026.
🚫 Microsoft Loop: Retirement of Copilot‑generated Recaps
Microsoft Loop will retire the Copilot‑generated Recap option, focusing solely on manual creation and editing. This change applies only to Copilot‑generated Recaps and does not affect other Copilot features in Microsoft Loop. You will no longer be able to generate Recaps using Copilot, but still be able to manually create and edit them. The change will be enabled by default and cannot be configured or reversed by admins. The Recap entry point will no longer display the “With AI” label or sparkle icon, while the Recap experience itself remains available for manual use.
Reference: MC1267976. The due early to late May 2026. Read more about recap changes in Loop – Microsoft Support.
🔍 View all M365 updates.
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