What’s new in Microsoft 365 and Copilot? May 2025

Welcome to our fifth roundup of 2025. We look at what was announced, released and delayed across Microsoft 365 and Copilot in May.

Check out the April blog for lots of content still rolling out this month. If you are an Update Insiders member, have a sneak peek at the latest blog, as it is created throughout the month.

Here’s a reminder of what the icons mean and the order in which the updates are grouped:

✅ = Available now
🔜 = Coming soon
🕔 = Coming soon, but delayed
🔭 = Coming later; details and dates will be sketchy
🚫 = A feature we are losing

Here are this month’s topics:

• Copilot
• Forms
• Lists
• OneDrive
• Outlook
• PowerPoint, Word and Excel
• SharePoint
• Teams
• Viva
• Around Microsoft 365

In addition to developing the Super Simple 365 memberships, I’ve been collaborating with  Tracy Barnett, Kirsty Groves-Brown, and Karen Gillard on a side project.

I have 100 free seats for our latest self-paced course. Click and sign up: M365 – what’s in for me? A guided taster of key Microsoft 365 apps to help you get a basic understanding of how they can help you.

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Copilot

🎬 Watch the Copilot highlights on YouTube.

🎬 Are you, or your colleagues, struggling to get the most out of Copilot? On The Inform Team’s webinar You switched on Microsoft 365 Copilot. Now what? I discuss and demo no-prompt, easy ways that Copilot can help you without typing a single prompt. Watch and share here.

🔜 Copilot Pages: New file extension and file icon for Copilot pages

Microsoft: “A new .page file extension for Microsoft Copilot Pages. This new file extension will continue to support admin toggles, sensitivity labels, data loss prevention, multi-geo storage, Microsoft Purview eDiscovery, version history, export, audit logs, and data subject requests. The functionality and support for the .page file extension will be identical to the existing .loop file extension. The only difference is the file extension name and file icon”.
References: MC1085134 and 365 Roadmap ID 494834. Due late June to late July 2025.

🔜 Sharing with a Copilot summary now supports more file types

When you share some file types via the web, you can generate a file summary by clicking the Copilot button inside the share dialogue box. The summary is then included in the share notification email sent to the recipients…this is a great way to respect your colleagues’ time and help them understand what they are about to read. This functionality is now being extended to more file types, including PowerPoint web, Excel web, PDF, images, and text (.txt) files.  Files labelled as protected or confidential can now be summarised by Coipilot too.
References: MC1070847 and 365 Roadmap ID 490156. Due mid-May to mid-June 2025.

🔜 Account Switcher for Copilot Tab on iOS and Android
Currently, you can only access Copilot Chat with your default account. With account-switching on iOS and Android, you will be able to use Copilot Chat with other supported accounts, including access to your chat history and graph data.
References: MC1068268 and 365 Roadmap ID 490213. Due early to late June 2025.

🔜 Realtime voice is now available in M365 Copilot Chat and M365 Copilot on iOS
Microsoft: We’re introducing a new way to interact with Copilot in the Microsoft 365 Copilot app on iOS: voice chat. This hands-free experience allows users to speak naturally with Copilot to brainstorm ideas, explore topics, and quickly search the web—while being able to interrupt or redirect the conversation at any time”.
Reference: MC1085684.

🔜 Microsoft Copilot Studio – Connect to external sources in agents through Single Sign-On
Microsoft: “We are announcing the Connect to external sources in agents through Single Sign-On (SSO) feature for Microsoft Copilot Studio. This feature allows users to build agents that connect to external sources without needing to manually authenticate each time to external sources”.
Reference: MC1061008. Due 31st July 2025.

🕔 M365 Copilot gets better file grounding refinement
The Files tab in the M365 Copilot prompt box is gaining ‘Type’ and ‘People’ filters to help you ground your prompt in content that matters to you. Now due late June to mid-July 2025. Read more and view a before/after slider.

🕔 Ground your M365 Copilot Chat prompts in third-party data
Microsoft 365 Copilot Chat will soon allow you to ground prompts in third-party data from Microsoft Graph Connectors. Now due late June to early July 2025. Read more.

🕔 Ground your M365 Copilot prompts in SharePoint and OneDrive
When writing Copilot prompts in the chat box, you will soon be able to point your prompts (ground) at specific SharePoint/OneDrive folders and SharePoint sites. Now due early to late June 2025. Read more.

🕔 Microsoft 365 Copilot: Users can search Copilot Chat sessions
Microsoft: “Before this rollout: Users can only skim and scroll through their Copilot chat sessions to find a desired session. After this rollout: Users will be able to type keywords to search their chat sessions. As a user begins typing, session results will appear based on the keyword(s), and users can select the session that corresponds to their search”.
References: MC1022528 and 365 Roadmap ID 388371. Now due late May early June 2025.

🕔 Scheduled prompts are coming to M365 Copilot
Scheduled prompts for Copilot will enable automated prompts at specific times in Teams, m365.cloud.microsoft/chat and Outlook. Now due late May to early June 2025. Read more.

🕔 Multiple account access to Copilot in Microsoft 365 desktop and mobile apps
You’ll be able to use Copilot across multiple signed-in accounts, as long as the app supports it.
Your access and data protection will always be based on the identity used to open the file.
If web grounding is disabled for that identity, it won’t be available — even when using another account.
You’ll be able to use external Copilot licences in Word, Excel, PowerPoint, Outlook, and OneNote apps.
Reference: MC981462. Now due early March to mid-May. Read more about multiple account access to Copilot | Microsoft Learn.

🕔 The Copilot Prompt Gallery is getting a redesign and organisational prompts
The Copilot Prompt Gallery app is being redesigned with a new home page and prompts from your organisation. Now due late May to mid-June 2025. Read more.

🕔 Ground your M365 Copilot Chat prompts in third-party data
Microsoft 365 Copilot Chat will soon allow you to ground prompts in third-party data from Microsoft Graph Connectors. Now due late May to early June 2025. Read more.

🔭 Researcher available in Copilot Notebooks
Microsoft: “Use Researcher without needing to leave your Copilot Notebook to conduct complex, multi-step research across your enterprise data sources using OpenAIs deep researcher model with chain-of-thought based iterative reasoning”.
Roadmap ID: 493288. Due July 2025.

🔭 Microsoft 365 Copilot Interaction Export API
Microsoft: “The new Microsoft 365 Copilot Interaction Export API enable customers and ISVs to export Copilot interaction data for processing in their security and compliance (S+C) applications. This new Interaction Export API captures the user prompts and Copilot responses in the Copilot private interactions and provide insights into the resources Copilot has accessed to generate the response. It will be available in Public Cloud for General Availability”.
Roadmap ID: 491631. Due June 2025.

🔭 Reference an Excel file when creating a presentation with Copilot for PowerPoint
Microsoft: “You can now reference an Excel file when you create a presentation with Copilot within the PowerPoint application.”.
Roadmap ID: 493733 (desktop), 493732 (web) and 493731 (Mac). Due June 2025.

🔭 @mention your Researcher in Copilot Chat
Microsoft: “Easily chat with your Researcher in Copilot Chat”.
Roadmap ID: 490549. Due May 2025.

🔍 View all Copilot updates.

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Forms

🕔 Copilot in Forms will help you collect responses and monitor form progress
You will soon be able to tell Copilot your goals and deadline, and it will track the form’s progress and keep you updated. Now due late April to late May 2025. Read more.

🔍 View all Forms updates.

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OneDrive

🎬 Watch the OneDrive highlights on YouTube.

🔜 Use the new table of contents pane to navigate PDFs in SharePoint and OneDrive

OneDrive for the web and SharePoint will soon display a table of contents (ToC) in a panel on the left for PDFs that already have a ToC. This will allow you to view the ToC continuously and use it to navigate the document. Due mid-June to early July 2025. Read more.

🔜 OneDrive will soon get a new ‘Export as PDF’ feature

OneDrive will soon introduce a new “Export as PDF“ feature for Word, Excel, and PowerPoint files. Now due mid-June to mid-July 2025. Read more.

🔍 View all OneDrive updates.

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Outlook

🎬 Watch the Outlook highlights on YouTube.

🔜 Microsoft Outlook for iOS/Android apps: Copy attachments that are not links

Before the rollout (left): You can’t copy and paste attachments directly into an email. Instead, you have to save them to your device or cloud storage first, then attach them manually. After the rollout (right): You’ll be able to use the three-dot menu on a message to copy a non-linked attachment and paste it directly into an email.
References: MC1068270 and 365 Roadmap ID 490063. Due mid-May to early June 2025.

🔜 Custom sounds for mail and calendar notifications are coming to new Outlook

New Microsoft Outlook for Windows desktop will soon allow you to set custom sounds for new mail notifications, mail reactions, and Calendar notifications/reminders. Due late June to late July 2025. Read more.

🔜 Use Copilot to summarise Outlook email attachments

Copilot will soon be able to summarise Outlook email attachments. Due mid-June to late August 2025. Read more.

🔜 Updated behaviour for switching back from new Outlook to classic Outlook for Windows
After this rollout, you can use classic Outlook alongside the new Outlook without switching back entirely. When you select the toggle in the new Outlook, you can either open classic Outlook immediately, without switching, or switch back entirely. Opening without switching will minimise the new Outlook to the taskbar and launch classic Outlook. In this case, notifications and reminders from the new Outlook will be suppressed for that session, and you will receive them from classic Outlook instead. Previously, switching to classic Outlook required a full transition out of the new version.
Refs: MC1066342. Due early to late July 2025.

🔜 New Outlook for Windows and web: Jump to a message in the message list

You will soon be able to use a new “Type to jump” feature to navigate your message list based on how it is sorted. For example, if your messages are sorted by Date, you will type a date to jump directly to it; if sorted by From, you will type a sender’s name to jump to their messages; and if sorted by Category, you will type a category name to go straight there. When sorted by sender, you will click the arrow icon to reveal the Type to jump to a sender option, allowing you to enter a name and find relevant messages.
Refs: MC1066439 and 365 Roadmap ID 490058. Due early May to mid-June 2025.

🕔 Users can set custom account descriptions in new Outlook

Microsoft: “Coming soon to Microsoft Outlook: Outlook users will be able to set custom descriptions for their accounts, making it easier to identify their multiple accounts in the Outlook folder list as well as various lists and menus across Outlook”.
References: MC981635 and 365 Roadmap ID 470602. Now due late March to late May 2025.

🕔 Draft with Copilot, Highlight and Rewrite coming to classic Outlook for Windows.
Coming to Outlook classic: You will be able to use Draft with Copilot to enhance sections of your email drafts. Highlight a specific section and use Draft with Copilot to refine the text of the highlighted portion.
Refs: MC1048620 and 365 Roadmap ID 407380. Now due late July to late August 2025.

🔭 Copilot chat in a sidebar in classic Outlook for Windows
Microsoft: “We’re introducing a sidebar experience for Copilot Chat in classic Outlook for Windows. Now, you’ll be able to chat with Copilot alongside and in the context of the content you’re reading or writing in Outlook”.
Roadmap ID: 494153. Due July 2025.

🔭 Summarise email attachments with Copilot in classic Outlook for Windows
Microsoft: “Copilot users will now be able to summarize PDF, Word, and PowerPoint email attachments in classic Outlook for Windows”.
Roadmap ID: 491020. Due July 2025.

🔭 Drag and drop files between accounts as attachments
Microsoft: “You will now be able to drag emails and files from one account and drop them in another account as attachments in the new Outlook for Windows”.
Roadmap ID: 493289. Due June 2025.

🔭 Event Updates (Android, iOS)
Microsoft: “If an organizer updates an event that you have been invited to, you will now see Event Updated in the email and the updated location if applicable”.
Roadmap ID: 491018. Due June 2025.

🔭 Insert Graphic
Microsoft: “When composing a message in the new Outlook for Windows and Outlook on the web, there will be a new Graphics button under the Insert ribbon tab. This opens a panel that will allow users to search and pick from a large selection of emoji, stock photos, and stickers, which are inserted into the message when selected”.
Roadmap ID: 495467. Due July 2025.

🔭 Prepare for your meeting on-the-go with Copilot (Android, iOS)
Microsoft: “Copilot can now help mobile users prepare for meetings on-the-go. Copilot quickly prepares you for meetings within minutes by summarizing key information such as summaries of meeting-related emails and documents, your specific actionable tasks, and a recap of the previous meeting. This helps ensure you are well-prepared upon arrival”.
Roadmap ID: . Due July 2025.

🔭 Copilot suggests how you should RSVP to meeting requests
Microsoft: “Copilot suggests how users should RSVP to meeting requests, based on meeting importance, availability, and working hours. With help from Copilot, users can streamline meeting request triaging, increase the number of triaged meetings, and reduce the time required for triaging”.
Roadmap ID: 487412. Due July 2025.

🔭 Offline Support for Calendar – Create, Edit and Delete Event support
Microsoft: “We are adding more offline functionality in the new Outlook for Windows. You will now be able to create, edit, and delete events in your calendar when not connected to the internet”.
Roadmap ID: 490059. Due June 2025.

🔭 Updating Conversation Actions on Outlook for iOS
Microsoft: “Currently, when viewing a message, you can access the available actions in the top-right corner. We are updating these actions to be at the bottom of the screen with the ability to customize the order and placement of the actions to suit your needs. With this update, you will also be able to access all conversation actions from the inbox view by long-pressing a message”.
Roadmap ID: 492627. Due July 2025.

🔭 Unverified Senders – warn users about spoofing and impersonation attempts
Microsoft: “When you receive messages from senders we weren’t able to verify as safe, you’ll see a tag in the message list and a ribbon on the reading pane warning you to be cautious when interacting with it”.
Roadmap ID: 491471. Due June 2025.

🚫 Microsoft are retiring the Sports Calendar feature
Microsoft: “Microsoft is retiring the Sports Calendar feature in Outlook from early June 2025 to mid-June 2025. Users will no longer be able to add or update sports calendars. As an alternative, users can manually subscribe to sports calendars using the “Subscribe from web” feature in Outlook”.
Reference: MC1066162. This feature will be retired between early and mid-June 2025.

🚫 New Microsoft Outlook for Windows: Sharing Word, Excel, and PowerPoint local files through email
Update from Microsoft 7th May 2025: “After further review, we are not able to continue rolling this out at this time until July 2025“.
Microsoft: “Before this rollout, users are only able to see old Outlook for Windows when they try to share a Word, Excel or PowerPoint fie. After this rollout, when users want to share a Word, Excel, or PowerPoint file that is saved to their device (not stored in a cloud like Microsoft OneDrive), the user can right-click the file name in File Explorer, select Share, and select new Outlook for Windows to email the file”.
Refs: MC882252, Roadmap ID 397094. Now due early October 2024 to August 2025.

🔍 View all Outlook updates.

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PowerPoint, Word and Excel

🔜 Reference a Teams meeting when creating a presentation with Copilot

Copilot in PowerPoint will soon allow you to reference a Teams meeting to create a presentation. Due July to mid-August 2025. Read more.

🔜 Upload image from phone to Copilot for Word, PowerPoint, Excel, and OneNote
You will upload images directly from your phone or tablet into Microsoft 365 apps on Windows and the web. This will allow Copilot to access and process images without needing to transfer them via email or computer. You will use this to transcribe handwritten notes, translate text, analyse charts or drawings, and convert physical documents like receipts into digital formats.
Reference: MC1075917. It was due in late April 2025.

🔜 Use Copilot in Word to ‘Fix all spelling & grammar’

Microsoft Word is getting a new Copilot feature: ‘Fix all spelling & grammar’. Due mid-May to mid-June 2025. Read more.

🔜 Microsoft Excel: Expanded eligibility for Python in Excel
Python in Excel became generally available last year to commercial users with licenses such as Office 365 E3 and E5. After this rollout, this will be expanded to licences such as Office 365 E1, Microsoft 365 Business Basic, and Office 365 F3.
References: MC1042933 and 365 Roadmap ID 487129. Due late May to late June 2025.

🔜 PowerPoint for Windows: Create a presentation with Microsoft Copilot from the PowerPoint Backstage view

You will soon be able to create PowerPoint presentations directly with Copilot from the PowerPoint Backstage view, which appears when you launch PowerPoint or select the File tab. A new “Create with Copilot” feature will be added to the top of this view, allowing you to generate presentations quickly using Copilot.
References: MC1070846 and 365 Roadmap ID 491469. Due mid to late June 2025. Related: Start Backstage with the File tab – Microsoft.

🔜 Reference up to 5 files when creating a PowerPoint presentation using M365 Copilot

PowerPoint users with a M365 Copilot license will soon be able to reference up to 5 files when creating a presentation. Due mid-June to early July 2025. Read more.

🕔 Microsoft PowerPoint: Reference a PDF file when creating a presentation with Microsoft 365 Copilot 
You will be able to reference PDF files, in addition to Microsoft Word files, when creating a presentation in PowerPoint Copilot. This feature will be available on PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint on the web. After this rollout, you will see PDF files when searching for files that Copilot can use to create a presentation. Select the Copilot icon from the PowerPoint ribbon, choose “Create a presentation from file,” and search for PDFs by file name.
Reference: MC1047238. Now due late May to mid-June 2025. Related: Create a new presentation with Copilot in PowerPoint – Microsoft Support.

🕔 Select templates to ensure the Copilot-generated presentations stay on brand
You will soon be able to select templates from a collection provided by your organisation to ensure on-brand Copilot-generated presentations. Alternatively, you can choose from a handpicked collection of Microsoft templates to ensure beautifully designed presentations. However, your organisation must set up your Office Template Library and upload your enterprise templates per these instructions: Create an organization assets library – SharePoint in Microsoft 365 | Microsoft Learn.
References: MC1060860 and 365 Roadmap IDs 485179, 485180, 485181. Due early to mid-June 2025.

🕔 PowerPoint Slide Control for presenters
You will soon be able to use the new Slide Control feature in PowerPoint during meetings and events, allowing presenters to share control of their presentations with selected users. Users with control will be able to move the slides forward and backwards for everyone in the meeting, hopefully eliminating “next slide, please”. Presenters will be able to share control with internal users, but they cannot request control themselves.

References: MC1052166 and 365 Roadmap ID 484844. Now due late July to early August 2025.

🕔 Copilot will create a presentation summary as you open PowerPoint
Microsoft PowerPoint and Copilot will create an automatic presentation summary, which will help you understand the topics covered in the slide deck as you open it. Now due late May to mid-August 2025. Read more.

🕔 PowerPoint: Copilot generates a new presentation in a new file when starting from an existing presentation
Microsoft: “After this rollout in Microsoft PowerPoint, when using Copilot to create a presentation from an existing one, the original presentation remains unchanged. Copilot generates the new presentation in a separate file, preserving the integrity of the content in the original file”.
References: MC1060857 and 365 Roadmap IDs 489450 (Desktop), 489451 (Mac), 489452 (Web). Now due early May to mid-June 2025.

🔭 New File Format Support for Document Translation
Microsoft: “We’re expanding file format support for Content AI Document Translation in SharePoint Online. Newly added extensions include: xlf, tsv, tab, mdown, mdtext, mdtxt, mdwn, mht, mhtml, mkd, mkdn, odt, rmd. This update brings us in alignment with Azure Document Translation capabilities and unlocks new scenarios, such as .xlf support, which enables seamless translation of eLearning and localization content exported from many industry tools”.
Roadmap ID: 492984. Due July 2025.

🔭 M365 Copilot: Realtime voice interactions in Word and PowerPoint
Microsoft: “Use your voice to talk with Copilot, interact in-real time, and understand the content within your document or presentation”.
Roadmap ID: 487852. Due May 2025.

🔭 Access audio overviews from the top of your Word document
Microsoft: “Ask Copilot to generate an audio overview of your document from the Summary tab in the document snapshot”.
Roadmap ID: 492615. Due June 2025.

🔭 Overview of recent comments and changes in Word, Excel, PowerPoint
Microsoft: “Use Copilot to see a summary of the latest comments and changes made to your Word, Excel and PowerPoint files using the Copilot chat pane”.
Roadmap ID: 489825. Due June 2025.

🔍 View all PowerPoint, Word or Excel updates.

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SharePoint

🎬 Watch the SharePoint highlights on YouTube.

🔜 New SharePoint web part for FAQs, powered by M365 Copilot

A new web part for FAQs will curate FAQ content by leveraging your grounding information. By selecting one or more grounding source files, Copilot will generate the FAQ content, thereby reducing the time and effort required for creating FAQs. Now due late June to early July 2025. Read more.

🔜 Apply a watermark to PDFs in SharePoint and OneDrive

You will soon be able to add text or image watermarks to PDFs in SharePoint and OneDrive. Due mid-June to early July 2025. Read more.

🚫 Microsoft is retiring the SharePoint Alerts feature 

Microsoft is phasing out the SharePoint Alerts feature in favour of Power Automate. Phased retirement: July 2025 to July 2026. Read more.

🔜 Page Analytics in SharePoint is getting some great updates, but there’s a catch

Page Analytics in SharePoint is getting new Page Analytics updates for some users. Due late May to late June 2025. Read more.

🔜SharePoint is getting a new Template gallery and 50 new templates

SharePoint is getting a new Template gallery and over 50 out-of-the-box (OOB) page templates. Due early to late July 2025. Read more.

🕔 Protect PDFs with Passwords on OneDrive for web and SharePoint

Microsoft: “SharePoint and OneDrive users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals”.
Interesting point in the FAQ: “Will password protection overwrite my current PDF? No, we currently only allow the “Save as” option, so the original PDF will remain intact”.
References: MC1017119 and 365 Roadmap ID 482193. Now due early to late July 2025.

🕔 A new PDF compression feature is coming to SharePoint and OneDrive
A new PDF compression feature is coming to SharePoint and OneDrive to reduce the file sizes of PDFs. You will be able to choose from three compression levels. Now due late July to early August 2025. Read more.

🕔 Ground your M365 Copilot prompts in SharePoint and OneDrive
When writing Copilot prompts in the chat box, you will soon be able to point your prompts (ground) at specific SharePoint/OneDrive folders and SharePoint sites. Now due late May to early June 2025. Read more.

🔍 View all SharePoint updates.

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Teams

🎬 Watch the Teams highlights on YouTube.

🔜 Pop out your core Teams apps into a new window

You will soon be able to ‘pop out’ core Teams apps, such as Chat and Teams, from the app bar into a new window. Due early to mid-July 2025. Read more.

🔜 Teams chat gets easier to navigate with ‘Last Read’ and ‘Newest’ jump buttons, plus a customisable default setting

Microsoft Teams is introducing new ‘last read’ and ‘newest’ jump buttons for chat messages, as well as customisable default behaviour. Due mid to late June 2025. Read more.

🔜 Add multiple emoji reactions to chat and channel messages

Will soon be able to add multiple emoji reactions to a single Teams message. A new More reactions button lets you select and add additional emojis. Microsoft: “To maintain clarity and prevent clutter, emojis are limited to 20 reactions per user per message”.
References: MC1084032 and 365 Roadmap ID 491468. Due mid to late June 2025.

🔜 Teams is getting a Network Strength Indicator

Microsoft: “This feature will display your current network quality using a simple 3-bar system: Good (3 bars), Poor (2 bars), and Bad (1 bar). When your connection is limited, we’ll suggest actions to help conserve bandwidth and maintain meeting performance. You’ll also be able to see when other participants are experiencing poor or bad network conditions, providing better context for disruptions in the meeting”.
References: MC1077865 and 365 Roadmap ID 414513. Due late June to mid-July 2025.

🔜 Set New Ringtones in Teams Mobile
Microsoft: “Microsoft Teams Mobile (iOS and Android) will soon allow users to customize and select different sounds for various types of calls, helping you better manage your alerts and distinguish between different incoming communications. For users with Microsoft Teams Phone, this also includes calls for forwarded and delegated calls. Users can find these settings under Teams Settings > Calling > Choose a ringtone. The ringtone is set on a per-device basis, meaning the ringtone a user selects will apply only to that specific device. This also includes support for a new tone, “Beep” which will play a beep sound every 5 seconds for the duration of the call ringing”.
References: MC1075916 and 365 Roadmap ID 491438. Due early to mid-June 2025.

🔜 Meeting Audio Overview will create a summary of multiple Teams meetings

Microsoft is introducing a new feature called Meeting Audio Overview, which summarises key topics from multiple meetings into audio summaries. Now due late July to early August 2025. Read more.

🔜 Video clips recording limit increased from 1 minute to 5 minutes

The Teams Video Clips recording limit in chat and channels is increasing from 1 minute to 5 minutes.
Refs: MC1066938. Due late May to late June 2025. Read more about video clips in chat and video in a Teams channel.

🔜 Create custom keyboard shortcuts in Teams (Mac)
Microsoft: “Users will be able to customize their keyboard shortcuts in Microsoft Teams starting June 2025. This feature allows modifying existing shortcuts and assigning preferred key combinations, enhancing user efficiency”.
References: MC1066158 and 365 Roadmap ID 490048. Due late June to early July 2025. on Mac.

✅ The Discover Feed will only be shown to users with more than five channels
Microsoft: “We will update how the Discover Feed appears in Microsoft Teams to ensure it’s helpful and relevant for every user. After this rollout, the feed will be shown to users who are part of more than five channels (including hidden channels). This change will help to ensure the Discover Feed includes meaningful updates and conversations and avoids showing an empty or low-activity feed”.
Reference: MC1066160. Rolled out during April 2025. Learn more about the Discover Feed and how to show/hide it.

🕔 Distinguish invites among Attendee, Presenter, and Co-organiser emails
Microsoft: “Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees”.
References: MC1009930 and 365 Roadmap ID 476488. Now due early to late November 2025.

🕔 Co-organiser experience upgrades for Microsoft Teams Webinars and Townhalls
Co-organisers will soon gain the ability to edit event details, edit event details, publish and cancel the event.
Now due mid to late November 2025. Read more.

🕔 Meeting participants can request collaborative annotation sessions

Microsoft: “After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it”.
References: MC1019312 and 365 Roadmap ID 89975. Now due mid to late July 2025.

🕔 Microsoft Teams: an easier way to share files from chat and channels
Microsoft is making it easier and quicker to share a file from a Chat conversation, a Chat Shared tab, or a channel post to 1:1 chats, group chats, or channels…with fewer clicks. Now due mid-April to early June 2025. Read more.

🕔 Pop out live captions and Real-Time Text (RTT) in Teams meetings
Microsoft is introducing the ability to pop out live captions and the new Real-Time Text (RTT) in Microsoft Teams meetings and calls. Now due mid to late June 2025. Read more.

🕔 Microsoft Copilot to analyse content shared onscreen in a Teams meeting
Microsoft Copilot will soon be able to answer questions based on content shared onscreen during a Teams meeting. Now due late April to early June 2025. Read more.

🕔 Microsoft Copilot: File summary in Microsoft Teams chat
Microsoft: “Users will be able to summarize files with Summarize for me using Microsoft Copilot within one-on-one or group Microsoft Teams chats. This feature will work on common file types like Word and PDF initially, and other file formats will be added over time. This summarization respects the file’s security policies, ensuring that only users with access to the file receive a summary, which will carry the same sensitivity label as the original file. A Microsoft 365 Copilot license is required to use this feature”.
References: MC1003344 and 365 Roadmap ID 418564. Now due late July to early August 2025. 

🕔 The files tab in Microsoft Teams channels gets renamed and gains new capabilities
The ‘Files’ tab in Microsoft Teams channels will be renamed ‘Shared’ and will show shared post content and document library files under two tabs. Now due mid-July to mid-August 2025. Read more.

🕔 Customise the location of notifications in Teams for the web

Microsoft: “Microsoft Teams will soon allow users to personalize the placement of notifications on their screens. Users will be able to choose from four options (bottom right, top right, bottom left, or top left) to make notifications more convenient and less disruptive, enhancing both focus and productivity. This message applies to Teams for the web”.
References: MC1013461 and 365 Roadmap ID 480720. Now due mid-April to late May 2025. Already available on desktop: Customise the screen location of Microsoft Teams notifications.

🕔 Microsoft Teams Events: Attendees and presenters no longer receive an email when an attendee list is updated
Microsoft: “For Microsoft Teams town halls and webinars, presenters and attendees will no longer receive an updated email every time a presenter is added or removed or when incremental changes are made to the participants list for the event”.
Reference: MC999446. Now due late May to late June 2025.

🕔New ‘Tag mentions’ filter for the Activity feed

Microsoft: “Coming soon to Microsoft Teams: Users will have a new Tag mentions filter in the Activity feed to see their tag mentions in their chat and channel messages. The existing @Mentions filter allows users to catch up quickly on personal mentions”.
Refs: MC973502 and 365 Roadmap ID 470598. Now due mid-February to late May 2025.

🕔 Microsoft 365 Copilot: Search for and select Teams Chats in Context IQ to scope prompts
Microsoft: “With this new feature, users will be able to search for and select Teams Chats in Context IQ (CIQ) to scope their prompts in BizChat.” and “Users will be able to ground their prompts in BizChat to the Teams Chats that they have access to. More details will be published for users here when this feature releases: Using Context IQ to refer to specific files, people, and more in Microsoft 365 Copilot“.
References: MC1060471 and 365 Roadmap ID 429646. Now due early to late June 2025.

🔭 Copilot in Teams meetings can search web and work files, emails and people
Microsoft: “We’re rolling out grounding with web search in Copilot for Teams meetings, enabling users to get richer, more insightful responses from Copilot. When IT administrators enable web grounding for Copilot, Copilot will be able to analyze the web to aid it in answering your questions. With added work grounding, Copilot will be able to analyze your work files, emails, and people in your organization to provide deeper insights to your questions.”.
Roadmap ID: 489215. Due July 2025.

🔭 Countdown Timer for Teams Meetings
Microsoft: “Manage time and streamline meeting discussions with the new countdown timer for Teams meetings, a tool designed to keep meetings efficient and on schedule. Any user can easily add a timer of any duration to the meeting (up to 100 minutes), which will appear in the meeting window for all participants with controls to start, stop, pause, and add more time. Colors automatically change as the timer gets closer to zero to help keep the speaker on track”.
Roadmap ID: 494842. Due July 2025.

🔭 Custom Dictionary
Microsoft: “Tenant administrators can now upload a Custom Dictionary through the M365 Admin Portal’s Copilot Settings page to include tenant-specific terminologies. This enhancement improves entity recognition in Teams meeting transcripts, benefiting both Recap and Copilot’s understanding of the content”.
Roadmap ID: 487428. Due July 2025.

🔭 Inclusive meeting enhancements for sign language users
Microsoft: “Sign language users will benefit from an enhanced meeting experience. Interpreters will be clearly identified in the participant roster and visually distinguished throughout meetings. Deaf and hard-of-hearing participants who use sign language will be automatically detected and elevated to active speaker status, ensuring equal prominence with spoken audio participants. This will help create a more equitable and collaborative environment for everyone”.
Roadmap ID: 494843. Due July 2025.

🔭 Threads in channels
Microsoft: “Threads in channels allow you to start a side conversation within a channel and focus on specific topics while keeping the main conversation clutter-free. You can reply to specific messages and create a separate thread, helping to minimize distractions and foster better collaboration”.
Roadmap ID: 488300. Due June 2025.

🔭 Customise the screen in Teams Town hall through “Manage what attendees see”
Microsoft: “Organizers will be able to effortlessly enhance their Teams Town hall presentations. In “Manage what attendees see” users will be able to customize their screen using select layouts, backgrounds, and name tags, resulting in a polished, high-quality, and engaging event. This feature is available with a Teams Premium License”.
Roadmap ID: 491633. Due June 2025.

🔭 Share file in chat with external users
Microsoft: “Collaborating with users outside your organization has become more streamlined. You can now share files with external users in both 1:1 and group chats. When sending a file, you have the option to either change its permissions or retain the existing ones”.
Roadmap ID: 492625. Due July 2025.

🔭 Teams Town hall screen management privileges in Teams Rooms on Windows
Microsoft: “When the Teams Room on Windows is a co-organizer or a presenter in a town hall, privileges can be granted to start or end the event, manage what attendees see, and promote attendees as presenters, ensuring a smoother and more organized event experience. This feature is available with Teams Rooms Pro”.
Roadmap ID: 490050. Due June 2025.

🔭 Voice Commands via Siri for Teams Meeting on iOS
Microsoft: “Building on the Siri voice commands for iOS, this capability enables users to call someone or ask Copilot to summarize a meeting through Siri voice commands”.
Roadmap ID: 490049. Due July 2025.

🔭 Call Waiting Beep Enabled on Desktop
Microsoft: “Call Waiting Beep is a feature designed to provide a subtle notification tone when a user is already on a call and a second call comes in. This gentle alert ensures the user is aware of the incoming call without being overly disruptive”.
Roadmap ID: 491472. Due June 2025.

🔭 Enhanced Meeting Protection – Prevent Screen Capture
Microsoft: “To address the issue of unauthorized screen captures during meetings, the Prevent Screen Capture feature ensures that if a user attempts to take a screen capture, the meeting window will turn black, thereby protecting sensitive information. This feature will be available on Teams desktop applications (both Windows and Mac) and Teams mobile applications (both iOS and Android). For users joining from unsupported platforms, they will be placed in audio-only mode to maintain the integrity of the meeting’s content”.
Roadmap ID: 490561. Due June 2025.

🔍 View all Teams updates.

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Viva

🔭 Allow/disable reactions in Engage events
Microsoft: “Organizers can now disable reactions in Engage events. When this setting is turned off, attendees won’t see or be able to use reactions on questions, discussions or comments. Organizers can manage this option under additional settings in the event creation/edit page”.
Roadmap ID: 492983. Due June 2025.

🔭 Anonymous comments in Engage events
Microsoft: “Organizers & attendees can now post comments anonymously during Engage events—just like anonymous questions. When enabled by the organizer, these comments are fully anonymous in the UI and compliance systems, helping foster open, honest conversations. Look for the “Comment anonymously” toggle when posting to protect your identity and encourage authentic engagement”.
Roadmap ID: 492626. Due June 2025.

🔭 Export event questions
Microsoft: “Organizers & co-organizers can now download all event questions (within the past 28 days) —including status, source, timestamps, upvotes and reactions—in a .csv file for easy filtering, analysis, and sharing. The option to export questions is available by default, if there is at least one question posted, on the event page”.
Roadmap ID: 493948. Due June 2025.

🔭 Organizers reply privately to individuals
Microsoft: “Allows Engage event organizers to answer questions from specific attendees without displaying the reply to the other participants. This capability can be helpful for sensitive questions, personal inquiries, or follow-up discussions that are not intended to be broadcast to the entire audience.”.
Roadmap ID: 493949. Due June 2025.

🔭 Viva Learning – Academy auto-save and drafting functionality
Microsoft: “Changes you make to new, draft, or published LPs are now saved automatically in the background. In addition, your updates are now saved in a draft state while editing a published LP until you are ready to publish. The live version stays untouched until you hit publish”.
Roadmap ID: 492741. Due June 2025.

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Around Microsoft 365

🎬 Watch the Around Microsoft 365 highlights on YouTube.

🔜 M365 Copilot to generate audio overviews of documents, meetings, and files

Copilot in OneDrive, Teams, Word, Outlook and Copilot Notebooks will turn files and meetings into an audio overview, creating a listening experience that’s easy to follow. Due May to June 2025. Read more.

🕔 Microsoft Loop – Require Existing Microsoft 365 Group for New Loop workspaces
Microsoft: “Admins will be able to ensure that new Loop workspaces are connected to and managed by an existing Microsoft 365 Group, similar to SharePoint Team sites”.
Refs: MC929022 and 365 Roadmap ID 422725. Now due late September to late October 2025.

🕔 Microsoft Loop – User Accessible Recycle Bin for Loop workspaces
Microsoft: “When users delete a Loop workspace, owners will be able to restore it from a recycle bin in Loop”.
Refs: MC929021 and 365 Roadmap ID 421615. Now due early to late September 2025.

🕔 Microsoft Copilot in Edge: New contextual features like page summary on Microsoft 365 Copilot Business Chat “Work” tab
Microsoft: “Microsoft Copilot in Edge will introduce support for page summarization and contextual queries to the Work tab for Microsoft 365 Copilot Business Chat. With this feature, users can ask Copilot contextual queries such as “summarize this page.” This feature will also include contextual prompt suggestions to help users ask relevant questions about open pages in Edge. Page summarization and contextual prompt suggestions will be accessible for users when using Copilot through the Edge side pane”.
References: MC966641 and 365 Roadmap ID 468884. Now due mid-March to late May 2025. Learn more about the differences between Copilot Chat and Microsoft 365 Copilot (Microsoft Learn).

🔭 Use Primary work profile as default profile to open external links
Microsoft: “Microsoft Edge currently opens external links using the Last Used profile by default. While for enterprise users, the Primary Work Profile (signed in with a Microsoft Entra ID for enrolling the device) is normally the best profile for opening external links. With this feature, for Windows, Edge will check if it the Primary Work Profile exists and make it the default profile for opening external links if available. For Mac and Linux, if only one work profile signed in with a Microsoft Entra ID account is found, it’s treated as the Primary Work Profile. Admins can config the policy ‘EdgeOpenExternalLinksWithPrimaryWorkProfileEnabled’ to turn this feature off.”.
Roadmap ID: 494835. Due June 2025.

🔭 Microsoft 365: The Next Generation of File & Folder Sharing
Microsoft: “We’re now introducing the third generation of the Microsoft 365 sharing experience designed to make collaboration simpler, smarter, and more secure by default. At the heart of this update is the new hero link, a single, powerful link that controls access to your files. Whether you copy a link, share via email, or send the URL from your browser, you now have a seamless and consistent way to share and stay in control of your files”.
Roadmap ID: 492622. Due December 2025.

🔭 Microsoft Edge: Ask Copilot from the address bar
Microsoft: “When users type a search query in the Edge address bar, they will have the option to send their search query directly to Copilot for a synthesized, more targeted answer pulling from across the web (and their work content, for premium users).”.
Roadmap ID: 493287. Due June 2025.

🚫 Microsoft Project for the web and Project in Teams will retire and redirect to Planner for the web and Planner in Teams
Microsoft: “Microsoft Project for the web and Project in Teams will retire in August 2025, redirecting users to Planner for the web and Planner in Teams. Existing Project features will be integrated into Planner, ensuring a seamless transition. Users should migrate Roadmap data to Portfolios and re-pin Projects in Teams tabs using Planner”.
References: MC1068905. Retirement due from early August 2025. Read more:Transitioning to Microsoft Planner and retiring Microsoft Project for the web | Microsoft Community Hub.

🔍 View all M365 updates.

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